Easy, 3-Step Process to Reduce Stress Using Online Scheduling

Using the right Online Scheduling software make life a whole lot easier. GreatAt offers the perfect solution.

September 14, 2019   |   4 min read
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One of the hardest things to do as an entrepreneur or service provider is to take control of your time. How do I organize my day? How do I focus more of my time doing the things that make me money?

I find that, still, the most powerful tool for any business or entrepreneur is your calendar and schedule. Your ability to be productive and efficient with your time can be your business' biggest asset.

In recent years, there has been a slew of productivity apps, programs and methodologies to help get control of your time. Some folks even hire assistants or admins to help with scheduling and helping find time for meetings and work.

Here are 3 simple steps to transform the basic tools that we use into a stress-reducing approach to productivity.

"Time is what we want most, but what we use worst."
- William Penn

Step 1 - Take stock of your week

The goal here is to find tasks that we can make more efficient so we can spend more time doing the things that make us money.

Do you have a true understanding of the things that you do during the course of a day or week? Can you put your work into buckets? (Phone calls, emails, focused work, lunch, gym, administrative tasks, etc.)

During a current workweek grab up a piece of notebook paper or open up a spreadsheet and try to put the work that you're doing into categories. It can be as simple as a tally system, or actually writing down the number of hours or minutes that you work on that task of type. We want to get a great 30,000-foot view of what you're really working on.

How's the view? Let's move on...

Step 2 - Clean up your current calendar

Does your current calendar completely reflect the available time that you have in your workday? Have you accounted for the break that you need, like lunch or a workout? Spend some time actually adding the things that you need to do during the week.

What you're doing is keeping in mind the that blocks that are left open to be filled with customer appointments. You can take this a step further and split your work week into focus days and meeting days. For example, you can schedule all your meetings on Tuesday and Thursday and save Monday-Wed-Fri for more focused work and admin tasks. That makes it so much easier for you to compartmentalize your week.

Are you already starting to feel a bit more calm? I know I am.

full google calendar view
Step 3 - Make it dead simple for people to schedule time with you.

One of the more simple and game-changing ideas that have come out in the last several years is the idea of using online scheduling to make appointment-setting as easy as possible. There are a handful of online scheduling apps out there that have made it - dare I say - enjoyable to find a common time for meetings or calls?

What we want to do is simply give our calendar to our customers and vendors to allow them to work within our schedule. The days of the constant back and forth trying to figure out time are an unnecessary thing of the past.

We've taken some of the best practices at GreatAt to include those time-saving techniques into our core product. We have a wide range of offer types that allow you to select the duration of the jobs and services you provide and simply let your customers schedule (and pay you) around your schedule.

Final Thoughts

As an entrepreneur, you can never really be stress-free. Our hope at GreatAt is that you can spend more time building your business and doing the things that grow it. Online scheduling is one of those key approaches that we feel can add more productivity and a better experience for your customers.

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